Asset Management Data & Information Systems

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Name:	Asset Management Data & Information Systems
Acronym:
Type:	Glossary Item

Definition:

Asset Management Data & Information Systems support Asset Management activities and decision-making processes in accordance with the Asset Information Strategy and in support of all Asset Management processes in the GFMAM Asset Management Landscape.

Statement:

Asset Management Data and Information Systems include the acquisition, maintenance, use and disposal of all data and information systems necessary to deliver asset information requirements defined in the Asset Management Data and Information Strategy. These support Asset Management objectives and organizational strategy. The holistic nature of Asset Management requires integration and interoperability across multiple asset information systems. They should integrate across functional areas, the asset life cycle, and internal and external stakeholder systems. Asset Management Data and Information Systems include consideration of the following:

The asset information systems, common data environment, and interoperable architecture necessary to deliver the information system requirements defined in the Asset Management Data & Information Strategy.
Alignment of Asset Management Data and Information System requirements to the organisation’s digital strategies.
Periodic review of system utilization to identify opportunities for emerging technologies to make processes more efficient or disrupt existing processes.
Consideration of the usability of data and information systems, including user experience for workplace diversity, and data and analytical literacy skills.
Analysis of the value of data and information and the costs and benefits of implementing and maintaining Asset Management Data & Information Systems to meet the organisation’s requirements.
Asset Management Data and Information Systems implementation plan including governance arrangements.
An Asset Management Data and Information Systems migration plan to move from the current systems to the required architecture.
A life cycle management plan for the data and information systems.
Clearly defined system roles, responsibility, ownership, and governance processes.
An assessment of internal, external, deliberate, and accidental data and information security risks and the development of a data and Information Security Management Plan that addresses mitigation actions, applicable standards, response protocols, remediation processes, and competence requirements.